Central Cariboo Arts and Culture

Employment Opportunities

ARTS CENTRE ADMINISTRATOR, Part-time, temporary leave staff placement

This is a temporary part-time position to cover an employee leave and is not a remote work placement.

Posted July 21, 2022

Length of term:  26 September 2022 – 15 March 2024

Hours and Wage:  15 hours/week at $20.25/hour

Office hours for the successful candidate should be executed during a regular and reliable weekly daytime schedule, but some flexibility in scheduling can be established with the right candidate.

The Central Cariboo Arts and Culture Society is dedicated to supporting arts and culture within the Central Cariboo Region, including the management of the Central Cariboo Arts Centre. Our employees enjoy being at the forefront of arts and culture matters in the region and engaging with the many groups and individuals who make up the fabric of our arts and culture industry.

Job Description

Reporting to the CCACS Executive Director, the Arts Centre Administrator will be responsible for management of the Central Cariboo Arts Centre and will work with the Board and Executive Director to effectively manage an accessible, multi-use arts and culture facility, in full conformity with CCACS policies.

Summary of Essential Job Functions:

 • Manage the day-to-day Arts Centre bookings and calendar.

• Respond to inquiries and advise users regarding space and equipment availability and usage.

• Generate contracts for all groups renting space in the Arts Centre, including tenant lease agreements.

• Ensure that all Arts Centre policies and rental agreements are clearly communicated to all users and monitor users’ compliance with them, and to provide recommendations for policy improvements, implementing approved recommendations as required.

• Act as Liaison for Arts Centre Tenants and the Executive Director and ensure that user communications (requests, suggestions, complaints, etc.) are brought to the Executive Director and, if necessary, routed through her to the Board. Facilitate regular (quarterly) tenant meetings and other regular tenant communications.

• Be familiar with relevant provincial and municipal health and safety policies and regulations, provide information on them to users and monitor compliance with them throughout the facility.

• Conduct tours and provide information about the Arts Centre to users and the general public.

• Report monthly to the CCACS Board of Directors via written reports, and in person when invited to do so.

• Ensure facilities are maintained well and secure; execute minor maintenance/improvements to the facilities and manage contractors in accordance with CCACS policies. Direct any major maintenance/improvements and facility issues to the City of Williams Lake.

• Seek and apply for facilities funding, as required, and follow through with funders’ requirements.

• Manage the CCACS calendar of events within the Central Cariboo.

• Organize training workshops in collaboration with the Executive Director.

• Regularly track and report quarterly on the diversity and frequency of use of the Central Cariboo Arts Centre.

• Other duties as identified by the CCACS Executive Director/Board of Directors.

Successful candidates will have:

• Superior organizational and multitasking skills, with a keen attention to detail.

• Excellent written and oral communication skills, to individuals and groups.

• Demonstrated ability to work as part of a team and disseminate information as required.

• To work effectively with minimal supervision.

• Skills in problem solving and helping clients to find solutions to problems they may experience in using the Centre.

• Experience and adaptability in using a variety of computer programs and online tools such as Word, Excel, Facebook, scheduling and email applications (primarily Apple platforms).

• Knowledge of the regional arts & culture sector and organizations, or willingness to quickly acquire such knowledge.

• Education or experience in areas such as facility management, administration, leadership, communication and/or community development an asset.

Interested applicants should send a resume and cover letter outlining how they meet the specific requirements of the position to info@centralcaribooarts.com no later than 22 AUGUST 2022.  Please include “Arts Centre Administrator – Application” in your email subject line.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

The CCACS is an equal opportunity employer.